DELIVER Conduct Steering Committee Meetings (2 of 2) A steering committee is a group of high-level stakeholders who provide guidance, oversight, decision making and strategic direction for a project or initiative. How To Perform At least 1 week before any steering committee meeting, the Project/Program Manager should distribute the completed slide deck to the attendees for pre-reading. Within the deck will be the following sections: 6) Terms of reference 1) Agenda In meetings early in the engagement it can be useful to remind the This includes the time planned for each section of the meeting so committee of the purpose of the meeting as well as the overall that members can allocate enough time to attend or, in certain expectations of the attendees. This is usually moved into an cases, prioritize the part of the meeting that they are required to appendix in later meetings attend for updates. 7)Asks of the committee 2) Action list from the previous meeting Quite often the engagement will need the support of the committee This should be completely updated to reflect progress since the last to help with escalations, questions, or to remove blockers. Time meeting including status changes, notes, etc. should be reserved on the agenda to review, discuss, and agree an 3) Progress report action plan for the asks placed before the committee. This is shown in a dashboard format and should remain at a level of 8) Any other business (AOB) detail that is appropriate for the audience. A catch-all to allow the members of the committee to raise items 4) Risks and issues that were not on the original agenda. Dashboard with the top risks and issues and their mitigations. 5) Change requests Change request log detailing change requestor/impact for review and sign off. As with all project documentation distributed outside of the engagement team or Salesforce, the slide deck should be distributed in either read only or commenter mode in Google Slides, or as a PDF file. This ensures that the committee members can provide feedback directly and the contents of the deck remain controlled by the Project/Program Manager.